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Cutting and Pasting from MS Word to your Blog or CMS

August 7th, 2009
TinyMCE Text Editor

TinyMCE Text Editor

Blog and Content Management platforms such as WordPress, TypePad, Blogger, Drupal and CMS Made Simple all offer great WYSIWYG text editors that allow site owners and authorized users the ability to login to their Website and add text and photo content themselves.

These text editors are suburb, but there is one very common frustration that manifests when users  cut and paste content from MS Word. When content is pasted directly from MS Word to your blog a bunch of “bad” code often gets carrying over in the process. This proprietary Word styling code is veyr likely to mess up the HTML/CSS styling of your Webpage .  Some CMS editors offer additional features for “cleaning” word code while pasting which work to varring degrees. Regardless of what other options you might have, following is a fail safe method for cleaing MS Word content on paste for any blog/CMS system:

  1. Don’t paste Word content that includes photos other embedded elements. To include those elements in your blog or CMS you’ll want to upload and position them individually using the upload and layout capabilities of your Website.
  2. For Windows users, open Note Pad (NOT Word Pad) then cut and paste your content from Word to Note Pad, and then from Note Pad to your blog/CMS text editor.For Mac users you’ll need to get a free text editor (I recommend Text Wrangler) and do the same cut and paste routine as mentioned above.
  3. After you cut and paste the cleaned text content, you’ll need to go through and add paragraph or line breaks. Just go to the end of your first paragraph text and hit enter/return, repeat for all remaining paragraphs. If your Word content had other styling (bold text, italic text, lists, etc.) you’ll need to go through and use the CMS text editors styling features.

The best way to avoid the hassle of restyling content after a cut and paste from Word is to get into the habit of creating your content in your blog .  If you need to send that content in a Word document or email cutting and pasting the other direction, from your blog’s text editor directly to Word, usually carries over styling and paragraph breaks with no adjustments necessary.

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