We’ll give some insight here into installing a custom HTML signature in Outlook 2007 (PC/Windows), Outlook 2010 (PC/Windows) and Outlook 2011 (Mac/OS X).
For some reason, Microsoft decided to remove advanced email signature editing functionality that were available with Outlook 2003 which made installing a custom HTML email signature a breeze. Although nowhere in the email signature feature of Outlook 2007, Outlook 2010 and Outlook 2011 is HTML mentioned, the signature is still in HTML format, it just takes a less direct approach to get it accomplished.
To setup a custom email signature, you’ll need the design first coded in HTML and ideally posted on a public Web server. If you need our services to create the HTML email please contact us for more information.
If you’ve had us design a email signature for you, or if you have one designed elsewhere, here are the instructions for setting it up in Outlook:
1. Open the HTML file / URL that contains your signature in a Web browser such as FireFox. (For Risingline Clients, we would of emailed you this info already).
2. Left click at the top left of the page, then while holding down the shift key left click in the lower right area of the page. If you don’t see anything obviously highlighted you may need to left click at the top then hold down your left mouse button as you move to the lower right.
3. Right Click and select copy.
4. Create a new signature in Outlook 2007, 2010, or 2011 and then within that blank signature window right click and select paste or press ctrl-v.
5. Save your new signature and set your desired parameters.
For more insight into working with custom signatures in Outlook feel free to check out these additional resources.
We receive a very high percentage of customer inquires regarding two general type of solicitations they receive. Since these same scams continue, sometimes with different company names and angles, we thought it would behoove our valued clients for us to post some info on them.
The most important principle to remember to protect yourself from any marketing scam is to always be extremely wary of any unsolicited communication, whether by phone, email or postal mail, that claims to:
A. Be able to do something that seems too good to be true, or
B. Presents a “bill” or “invoice” regarding your domain, Website or some other Web related service from a company that sounds official, but of whom you’ve not dealt with before.
Scam 1—Bogus Domain Registration Invoices
Almost anyone with a domain name registered has probably come across this one. An official sounding company sends you an invoice that states or implies you will soon lose your domain if you don’t register with them. If you have never heard of this company, there is a 99% chance it’s an unethical attempt to get your money. The easiest thing to do is Google the company name or do search on the FTC site. If are still uncertain don’t hesitate to fax or email us a copy.
Scam 2—Unsolicited SEO Spam
I get a kick out the chutzpah of professed SEO companies who resort to spam marketing their implied expertise in driving new customers through search engines. If they really are so good at getting business through search engines why do they have to resort to the most despised of illegal Web marketing to get their own? The answer is obvious.
Google states it best:
Be wary of SEO firms and web consultants or agencies that send you email out of the blue….Reserve the same skepticism for unsolicited email about search engines as you do for “burn fat at night” diet pills or requests to help transfer funds from deposed dictators. No one can guarantee a #1 ranking on Google. (Read the whole page at Google.com)
We encourage you to read this prior post of ours where we go into more detail on the topic.